Push the "browse system directory" button and select an existing or newly created folder (see Fig: 20). The selected folder will be the root folder for all e-mail messages downloaded from the collection of mailboxes. It has to be set before carrying out any other operation.
The master key for the mailbox group is unloaded automatically after a certain period of time. It is indicated by the appearance of a "lock" button at the upper right corner of the program. Click the button will bring up the load master key dialog box (see Fig: 21). If a correct passphrase is provided, the master key will be reloaded. Details.
Click the "arrow" button on the top left corner of the program to create an empty tab page, the properties of the tab page should be initialized immediately afterward so that it is bound to the remote mailbox (see Fig: 22). Avoid creating multiple tab pages for a mailbox if possible since it wastes resources of yours and the public.
Click "pencil" button to open the POP3 settings dialog and fill the needed information (see Fig: 23).
Clicking on the left "Check Emails" button for each tab page of a mailbox to start e-mail downloading (see Fig: 24). One can also click the "Check All Sites" button on top of the program to download e-mails from all registered mailboxes.
Most of the mainstream online e-mail service provider supports POP3 mail message download, there should be a link to the account setup page. Some service provider requires a user to open up POP3 download manually, some does it by default. Login you e-mail account, and try to find if the POP3 e-mail download is enabled.
Click the red "crossed out" button on the tab of a tab page to delete it (see Fig: 25).
Click the "Read Mails" button on top of the program to open an e-mail message manager (see Fig: 26). The left side of the program is like what you see in a file browser. When expanded, all of the sub-directories allocated for corresponding mailboxes and their sub-directories are shown. Select "All Files Contained" on the top portion of the program will allow you to start browsing all of your e-mail messages, organized in paged form.
The “Brief Info" tab page on the right-hand column has a message display area inside its lower part for brief reading, attachment saving, etc.. If one need to inspect the message in more details, there is an expansion button on the right of "Brief View” checkbox (see Fig: 27). It can be used to open a e-mail message reader for the user to read messages in a larger window.
A e-mail message has only one copy before downloading, which can not be deleted by the present program (see Fig: 28). After downloading, it has two copies initially, namely the one in the remote mailbox plus the one saved under the message storage path. One must specify which one copy or all copies should be removed. This is performed inside the "Old Messages" sub tab page of the tab page of a mailbox. See here for details.
The program can save and re-load settings for the current mailbox group (see Fig: 29). It is achieved by clicking the corresponding sub-menu item under the "Saved Account Group" menu on top of its main window. See save and load for details.
One can use the above mentioned method to save the settings of a mailbox group into a meaningfully named files. One of these files can be loaded depending accordingly. See management and security for details.
The saved settings file of a mailbox group can be copied to a mobile disk (including thumb disks) which is to be brought to other computer. The corresponding mailbox group will re-appear after loading a settings file. If there is no message storage folder on the new computer or if the mobile disk has a different label on the new computer, the path to the folder has to be modified accordingly. The program will download those e-mail messages that are not present inside the message storage folder from the remote mailboxes, if the folder path is correctly set. Note that if the computer is public or shared or not under the effective control of the user, it is best to keep the message storage on a user's own mobile disk.
Some non-standard complying mail clients generate incorrectly encoded messages in languages other than English. While the program tries to cope with the situation, it could happen that we have not cover all the cases yet. When that happen the displayed message appears to be random codes that hard to discern. There are two cases, one is the message is transmitted correctly by the message viewer does not decode the message using the correct decoder and the second is the message is not correctly transmitted from the server to the client at all. The first case can easily be corrected by changing the "Encoding", which can be seen by right click on the content area. What encodings are allowed will be depend on the language of the content. There is no way to recover from the second situation since relevant information had been lost during the transmission.